Provincial Assessor Office

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FRONTLINE SERVICE

CLIENTS

PROCEDURES

RESPONSIBLE  PERSON

TIME

REQUIREMENTS

1. Issuance of certified true   copies of tax declaration   & other assessment records

 

 

 

 

 

 

Property owner/ interested  parties

1. Present request

Client

 

 

2. Proceed to Prov'l. Treasurer's Office for payment of fees

PTO

 

 

 

 3. Research on office files and prepare certified copies of tax declaration/ assessment record requested

 Aurelia Unella Vargas/

Alejandro A. Falces

5 min.

 Official receipt showing payment of required fees

 

4. Certified true copies recorded on log book

Stella M. Tabuso

2 min.

 

 

5. Taxpayer receive requested copies

 

 

 

 2. Issuance of Certificate of

Property land holdings

 

 

 

 

Taxpayer/any interested parties

 

 

1. Present request

Taxpayer

 

 

 2. Proceed to Prov'l. Treasurer’s Office for payment of fees

 PTO

 

 

3. Research on office records and prepared certification

Prov'l. Assessor's Office staff

2-5 min.

Official receipt showing payment of required fees

4. Approval of certification

Amado B. Batin

2 min.

 

5. Recording of approved certification on log book property holdings received by taxpayer

Stella M. Tabuso

2 min.

 

3. Computation of real property transfer tax

 

 

 

 

Taxpayer

 

 

1. Present documents for evaluation/ Assessment

Taxpayer

 

 

2. Assess/ Evaluate presented documents & compute for transfer fee

Alejandro A. Falces/

Frederick A. Ydel

3 min.

Deed of conveyance,  current tax declaration

3. Proceed to PO for payment

PTO

 

 

4. Approval of transfer of ownership, revised assessment and new discovered real properties

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mun.  Assessors

 

 

 

 

 

 

 

 

 

 

 

1. Received & record field appraisal & assessment sheet prepared & recommended for approval by the Mun. Assessors with complete requirements attached.

Amparo T. Castillejos/

Stella M. Tabuso

3 min.

Field Appraisal & Assessment Sheet(FAAS), Deed of Conveyance Duly registered with the Registry of  Deeds,  Official Receipt of Payment of Transfer Tax  and Tax Clearance.

2. Evaluate/Assess documents received

Antonio B. Cantor/

Doris C. Ruiz

3-5 min.

 

3. If found with discrepancies/ incomplete requirements, return FAAS/doc. To Mun. Assessor's Office

 

 

 

4. If found complete with requirements, recommend for approval of the Prov'l. Assessor

Doris C. Ruiz/

Frederick A. Ydel

3 min.

 

 

5. Approval of FAAS

Amado B. Batin

3 min.

 

6. Assign new ARP (Assessment of real property) Number

Stella M. Tabuso

3 min.

 

7. Recording of approved FAAS on Record of Assessment & cancellation of previous assessment records

Stella M. Tabuso

3-5 min.

 

8. Update Tax Map Control Rolls (TMCR), and or reflect changes on Tax Maps as result of subdivisions.

Antonio B. Cantor/

Shellane Acebes/

Peter John G. Rada

3-5 min.

 

9. Update Property Record Forms and ownership Record Cards

Doris C. Ruiz

3 min.

 

10. Segregate files (FAAS & Deed of conveyances)

Doris C. Ruiz/

Stella M. Tabuso

2 min.

 

11. Record & Return Mun. Files to the Office of Mun. Assessors

Amparo T. Castillejos

2 min.

 

 

 

12. Document filing on proper file

Stella M. Tabuso

1 min.

 

5. Annotate encumbrances

 

 

 

 

 

 

Taxpayers who availed of loans from lending institutions using their real properties as collaterals

 

 

 

1. Present mortgage contract

Mortgagee

 

Mortgage contract duly Registered With the Registry Deeds & 

2. Annotate encumbrances on Tax Declaration Both office file and Tax Payers file

Prov'l. Assessor's Office person In-Charge

 

 Current tax declaration

3. Annotated Tax Dec. and Mortgage  contract for signature of the Prov'l. Assessor

Mr. Amado Batin

2 min.

 

4. Client submits duly signed  mortgage contract and Tax Dec. to the lending Institution for the release of their loan

 Clients

 

 

Batanes

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2020-09-23 12:05