Sanggunian Panlalawigan Office

FRONTLINE SERVICES

CLIENT/S

PROCEDURES

RESPONSIBLE PERSON

TIME

REQUIREMENTS

1. Issuance of official  Documents and transcription of records

Any person who wants to obtain official documents from the Sanggunian

1. Register at the logbook and fill  out Request Form at the Office of  the SP Secretary

Client and the Officer of the Day    

1 min.

 Duly filled out Request  Form

 Official Receipt issued  by PTO (for private  purposes)                

 2. Proceed to the Treasurer’s Office  and pay Secretary’s  fee (if applicable) ,then go back to the SP Secretary’s Office and present the Official Receipt (OR);

 Client 

5 mins.

3. Staff receives and produces copy of the requested documents.

Nona Dell C. Vargas

Roy Z. Abad

10 mins.

4.Issuance of certified copies of Sanggunian documents

Celerina E. Beronque 

2 mins.

LEGISLATIVE SERVICES

ISSUANCE OF OFFICIAL DOCUMENTS AND TRANSCRIPTS OF RECORDS

I.      ABOUT THE SERVICE

*   Our Philippine Constitution guarantees that the right of the people to information on matters of public concern shall be recognized. Access to official records and documents, and papers pertaining to official acts, transactions, or decisions as well as to government research data used as basis for policy developments shall be afforded the citizens, subject to such limitations as may be provided by law.

*   Any person may obtain records or documents from the Sangguniang Panlalawigan through the office of the SP Secretary, subject to payment of secretary's fees as provided for under Section 3B.01 of Provincial Ordinance No. 54 s. 2005(Revenue Code of the province of Batanes)

 II.

REQUIREMENT(S)

*   Request Form

(Date)

I. NAME AND PARTICULARS OF THE DOCUMENT(S) REQUESTED:

____________________________________________________________________________

II. PURPOSE OF ACQUIRING THE DOCUMENTS (S):

(   ) private or personal use

(   ) for official business

____________________________________________________________________________

____________________________________________________________________________

III. SECRETARY'S FEES (PROVINCIAL ORDINANCE NO. 54, s. 2005/ REVENUE CODE) 

Section 3B.01 Imposition of fee "There shall be collected fees from every person requesting for copies of official records and documents from the offices of the provincial government."

                (a)  For every page or fraction thereof, type written (not including the certification and any notation) Forty pesos (P40.00)

 ________ (b) Where the copy to be furnished is in a printed form, in whole or in part, for each page, Thirty pesos (P30.00)

 ________ (c)  Each certificate of correctness ( with seal of office) written on the copy or attached thereto, Thirty five pesos, (P35.00)

 ________ (d) Certifying the official act of a Provincial Fiscal or other judicial certificate, with seal, Fifty pesos (P50.00)

 ________ (e) Certified copies of any paper, record, decree, judgment or entry of which any person is entitled to demand and to receive a copy (in connection with the judicial proceedings), for every page, Twenty pesos (P20.00)

 ________ (f) Xerox copy, or any other copy produced by copying machine, per page Five pesos (P5.00)

 ________ (g) Photocopy, per page, Three pesos (P3.00) for long, Two pesos (P2.00) for short

Section 3B.02 Exemption " The fee imposed in this article shall not be collected for copies furnished other offices and branches of the government for official business except for those copies required by the court at the request of the litigants, in which case fees shall be in accordance with above schedule."

IV.  _________________ no. of copies/pages, ₱__________________ total amount of fee.

Conforme:

 Name and Signature

 (Requesting Party)